BY-LAWS OF THE
CHESANING AREA HISTORICAL SOCIETY
SECTION 1.1 The name of the corporation is – Chesaning Area Historical
Society – herein called “Society”.
PURPOSES OF THE SOCIETY
SECTION 2.1 To preserve, discover and memorialize the history of the
Chesaning area in the State of Michigan.
SECTION 2.2 To discover, purchase, commission, borrow, or otherwise
procure, and to publish or otherwise preserve writings,
newspapers, journals, and other like literature and
pictures of historic interest which would shed light on
the history of the area. To discover, purchase, borrow,
or otherwise procure physical objects that may relate to
the history of the area.
SECTION 2.3 To establish and maintain a museum on land leased
or owned by the Society. To preserve and protect
buildings and sites of historic interest in the Chesaning
SECTION 3.1 Membership is open to any person of any age who wishes
to work with this group toward achievement of the above
stated purposes and tenders the necessary dues.
SECTION 3.2 The annual organizational meeting of the general membership
will be held on the last Monday in April of each year at a
time and place to be determined by the Board of Directors.
SECTION 3.3 General meetings of the membership will also be held on
second Monday of each month at a time and place to be
determined by the Board of Directors.
SECTION 3.4 Special meetings of the membership may be held at such
time and place as shall be determined by the Board of
Directors and notice thereof must be given to the general
membership by first class United States mail at least 10 days
prior to such meeting, or telephone notice at least 48 hours
prior to such meeting.
SECTION 3.5 Six members shall constitute a quorum at any membership
BOARD OF DIRECTORS
SECTION 4.1 The Board of Directors shall consist of the President and
Vice-President, Secretary, Treasurer, and three general
SECTION 4.2 It shall be the duty of the Board of Directors to govern
affairs of the Society except as specifically limited herein.
Decisions of the Board of Directors will be proper if
approved by a majority of members present and voting at
a duly constituted meeting thereof. A quorum shall be four
Members of the Board of Directors.
SECTION 4.3 The Board of Directors shall meet at such times and places
as it or the President or any three members thereof shall
determine. The Board of Directors shall be required to
attend annual meetings.
SECTION 4.4 Officers and Directors shall be elected by a majority vote
those members present and voting at the annual meeting of
the membership. Officers shall serve for one year or until their
successor has been duly elected. At the first meeting one
Director will be elected for a three year term, one Director
shall be elected for a two year term, and one Director shall be
elected for a one year term. Thereafter all succeeding
Directors shall be elected for three year terms.
SECTION 4.5 In the event of vacancy in any office, the Board of
Directors shall fill such vacancy with the person so
appointed to serve until the next annual meeting of
SECTION 4.6 A vacancy shall be deemed to exist as to any Officer
position or Director in the event of death or resignation.
SECTION 4.7 The Board of Directors shall have the right to declare a
vacancy if an Officer or Director has been determined by
the Board to have displayed a lack of interest in the
affairs of the Society but such action shall not be
warranted unless such Officer or Director shall have failed
to attend three consecutive board meetings or general
meetings for a period of three months prior to such action.
SECTION 4.8 The person to be removed from office shall be given
written notice by first class mail at least 10 days prior
to the next regularly scheduled meeting of the Board of
Directors and shall have the opportunity to object to such
proposed action. Any vacancies created by an action under
this paragraph shall be filled by an election held by the
SECTION 4.9 The Board of Directors may accept on behalf of the Society,
any contribution, gift, bequest, or device for any purpose
of the Society.
DUTIES OF OFFICERS
SECTION 5.1 President: The President shall preside at all meetings
the Society and Board of Directors, and perform all duties
incident to this office. He shall, subject to the approval of
the Board of Directors, appoint all committees and he shall
be ex-officio member of all committees. He shall make these
appointments at the annual meeting of the general member-
ship and at such other times as he may deem proper,
commend to the membership of the Board of Directors such
matters and make such suggestions as may tend to promote
the prosperity and increase the usefulness of the Society.
SECTION 5.2 Vice-President: The Vice-President shall act in the
the President; and in the absence or disability of the
President or Vice-President, the Board of Directors shall
choose a member to act temporarily. The Vice-President
shall be the Chairman of the Membership committee and
carry out any additional duties assigned by the President.
SECTION 5.3 Treasurer: The Treasurer shall receive and disburse
funds of the Society. He shall keep all monies of the
Society deposited in its name at a bank designated by
the Board of Directors. He will keep accurate records and
make reports to the Board of Directors at their discretion.
He shall perform such duties as may be incident to his office,
` subject to the direction of the Board of Directors. At the
expiration of his term of office he shall deliver to the Board of
Directors all books, papers and property of the Society. The
Treasurer shall submit a financial statement and written report of the year’s work at the close of each fiscal year.
SECTION 5.4 Secretary: The Secretary shall keep the minutes of the members and of the Board of Directors meetings in one or more books provided for that purpose. He shall see that all notices are duly given in accordance wit the provisions of these By-Laws or as required by law. He shall be custodian of the corporate records. He shall keep a register of the post office address of each member which shall be furnished to the Secretary by such member. He shall in general perform all duties incident to the office of the Secretary and such other duties as from time to time may be assigned to him by the President or by the Board of Directors.
SECTION 6.1 Standing committees should include the following: Membership, Procurement, Publicity, Special events, Historical Survey and Historian. The President shall also appoint any committees deemed necessary. Members appointed to standing committees shall serve for one year.
RULES OF ORDER
SECTION 7.1 All meetings shall be conducted under Roberts Rules of Order.
SECTION 8.1 The fiscal year of the Society shall be from the 1st of May through the 30th of April in the following year.
SECTION 9.1 Annual Dues: The Board of Directors shall determine from time to time the amount of initiation fee, if any, and annual dues payable to the Society by members, and shall give appropriate notice to the members.
SECTION 9.2 Payment of Dues: Dues shall be payable at the annual meeting each year.
USE OF WORD “HE”
SECTION 10.1 The use of the word “He” in these by-laws shall not be
construed or restricted to refer to any specific gender.
AMENDMENT OF BY-LAWS
SECTION 11.1 These By-Laws may be amended by a majority vote of the membership at any regular meeting. These By-Laws may also be amended by a majority vote of the membership at any special meeting, provided, however, that notice of any proposed amendment to be acted upon at any special meeting must be given in writing to each member at least 10 days prior to the meeting.
Amendment I: Annual Budget. At the annual March meeting, the Board of Directors shall establish an annual budget for the coming fiscal year. This budget shall include expected revenues and expenses. The budget shall balance. The Board of Directors may adjust the budget for unexpected revenues or expenses as the fiscal year progresses.
Amendment II: Museum Curator (Director). The Board of Directors
shall appoint a Museum Curator for the Society. This appointment shall
commence on the first day of the month after the Board of Directors appoints
him/her to the position. The Board of Directors shall have the authority
to terminate this appointment at any time. The duties of the Museum Curator
shall be as follows:
1) Publish the Riverside Times and appoint a Riverside Times Editor.
2) Direct any Museum Workers.
3) Direct Artifact Cataloging.
4) Maintain and setup new Museum Displays.
5) Attend appropriate museum seminars and conventions at the expense of the Society and report back to the Board of Directors any information learned.
6) Along with the Board of Directors, evaluate and accept or reject any contribution, gift, bequest or device for any purpose of the Society.
7) Recommendation of any artifact purchase to the Board of Directors for their acceptance or rejection.
8) Purchase any needed Museum supplies that were budgeted for in the annual budget. If an item or items was not budgeted for, then approval of the Board of Directors is needed.
9) Oversee all day-to-day Museum Operations.
Amendment IV: This amendment will replace SECTION 3.2 and 3.3 of the CAHS By-Laws. As of May 2006 all general membership meetings and the annual organizational meeting in April will be held the second Monday of each month at a time and place to be determined by the Board of Directors. There will be no general membership meetings for the months of January, February, March and July.